Questions
- Do we have funding for the position and how much?
- What is my funding source? Ex: Grants, general funds, tuition funds, private funds, etc.
- How would the hiring impact my budget? Do I need to consider the cost of fringe
benefits? How does my budget impact the type of position I can establish and what the
budget could pay?
Additional Questions for Temporary or Grant Funded Positions
- If the position is temporary, what would be the initial appointment period (from and to
dates)? - If funding is depleted, what happens to the position and employee?
- Would there be a possibility of extending the position? When would I need to notify
regarding the extension?
Terms your Fiscal Administrator might use in this conversation
SF-1 form
The “Request for Position Action” form is used by the fiscal and budget office
to initiate and track positions. The information on the SF-1 is reflected in the top portion
of the APT PD. It includes Band, Career Group, bargaining unit, account code, etc.
Position count
Position appropriated by the legislature.
Pseudo number
A temporary number used to identify a newly authorized budgeted
position. The pseudo number is replaced by a position number when the position is
described and classified.
Unbudgeted – temporary position
Position and funds not appropriated by the
legislature.
Budgeted – permanent position
Position and funds appropriated by the legislature.
Budgeted – temporary position
Funds appropriated by the legislature with no position
count.
Not-to-exceed date (NTE)
Date position shall terminate, unless position is extended.