Only the System Office of Procurement Management, Facilities Business Office (for construction) and delegated individuals (fiscal administrators) have authority to commit University funds for the purchase of goods and services. Any other employee that procures goods or services will be personally liable for that purchase. The only exception to this is PCard holders that have been duly trained and have signed a Pcard agreement.
If extenuating circumstances prevent you from obtaining prior approval, late requests will be reviewed on a case-by-case basis. Attach a Late Justification Memo to the requisition. This memo should include:
- The reason why prior approval was not obtained.
- The reason why a requisition was not submitted in advance of the purchase.
- Corrective action for the next time this type of purchase is needed